VENUE HIRE

Strong Nation Church in Windsor has a variety of rooms available for hire.  From a fully equipped auditorium to smaller breakout rooms, there’s a space that’s perfect for any function, event, conference, seminar, meeting, etc…

On-site facilities include: full catering, audio-visual facilities, kitchen access, undercover carparking, off-street carparking and more.

You can contact our Bookings Manager at:
[email protected]  |  PO BOX 301, WINDSOR  NSW  2756  |  02 4577 6555
  or use the form at the bottom of the page

Download Hire Details & Application Form (Word Doc)

Main Auditorium 

  • Accommodates 500-700 people seated theatre style
  • Parent’s room (15 people) and feeding room (3 people) also available with this space with sound feed and windows to Main Auditorium. Parents room also has a bathroom, kitchenette and baby change facilities
  • Suitable for conference style meetings, concerts, large weddings and funerals
  • PA System (compatible with a full band), Microphones, Data projector with computer and DVD player, lighting booth available (operator costs apply)

Robinson Room (smaller auditorium)

    • Accommodates a maximum of 200 people seated theatre style (less if tables required)
    • Suitable as a large meeting room, funeral, wedding, or an active space for smaller groups
    • PA System, Microphone, CD player, Data projector with laptop and DVD player available (operator costs apply)
    • NB this room is air-conditioned

Mann Room (Level 4)

    • Accommodates a maximum of 25 people seated theatre style (less if tables required)
    • Suitable as a small meeting room
    • Includes access to common kitchen (level 4)

Woods Room (Level 4)

    • Accommodates a maximum of 45 people seated theatre style (less if tables required)
    • Suitable for lectures, talks or mid sized meetings

Café 

    • Accommodates 60 people sit down, 80 people standing
    • Access to external deck
    • Suitable for morning teas/luncheons, smaller groups or overflow area for main auditorium
    • 3 Televisions equipped with DVD players, free to air TV and live feed of main auditorium. Can display the same content or different content on each. (operator costs apply)
    • Does not include access to Café kitchen or espresso facilities
    • NB this area is air-conditioned

We also have a variety of smaller rooms available:

  1. Parents Room (Category A group bookings only)
  2. Feeding room (Category A group bookings only)
  3. Interview room (Category A group bookings only)
  4. Level 4 waiting area (Category A group bookings only)
  1. Applications for room/s bookings will be confirmed by email, letter or phone
  2. Hawkesbury Church reserves the right to accept or refuse any applications for use/hire
  3. The user/hirer must be at least 18 years of age. Proof of age may be required
  4. The user/hire will only use the venue for the purposes shown and for the period stated on the application from.
  5. All booking times are to include any setup and pack up required and must be strictly observed
  6. Only the specific room/s booked will be used
  7. Hawkesbury Church reserves the right to transfer a Category A group to another available room in consultation with their needs
  8. Repeat bookings are permitted, but will be reviewed quarterly by Bookings Manager to ensure reasonable access to all groups
  9. The bookings of the rooms and facilities shall be subject to cancellation in the event of any national or local emergency or major Hawkesbury Church events
  10. The user/hirer is to supply all consumables
  11. Please inform Bookings Manager if scheduled meeting will not take place so the room can be made available to others.
  • Both covered and uncovered parking is available onsite
  • Street parking is available. It is the responsibility of individual drivers to ensure they are parked in a legal and safe manner.
  • Hawkesbury Church is not responsible for any Parking Infringement Notices received by any patrons associated with the meeting/event.
  • Entry to the carpark is via Brabyn St
  • We are unable to grant exclusive use of onsite parking facilities
  • The Carpark is opened at 8:30am and is locked at 9pm Monday –Friday, and 8am-12:30pm Sunday, unless otherwise negotiated at time of booking. Any vehicles or equipment remaining in the carpark at these times will be locked in and can be accessed when the carpark is next opened. The car park is locked on Public Holidays.
  • The cost of security responses and after-hour call-outs due to not exiting prior to the times booked in this form will be passed onto the user
  • Access to this kitchen is included in all room and facilities bookings
  • The following items are supplied: some glasses, mugs, cups, small plates, cutely, jugs, fridge, urn, microwave, sink, washing up liquid
  • Groups need to supply all other items, including tea towels and any consumables
  • NB The equipment supplied in this kitchen is not for catering purposes, Should you require large quantities to service your activities you will need to organise private hire.
  • NB this is a common kitchen and as such is shared by all people using the venue. Exclusive use is not allowed

The venue may request security be present for the duration of hire. This is at the cost of the hirer.

  1. The venue and its grounds is an alcohol free zone. We request that there is no serving or consumption of alcohol on the premises.
  2. Smoking is prohibited in all areas of the building and the grounds
  3. It is the responsibility of the hirer to ensure its members/guests/patrons etc. comply
  4. Any cost associated with the removal of alcohol or cigarette rubbish will be passed onto the hirer.
  1. All users/hirers must supply a certificate of currency for public liability insurance cover. For individual/personal hire home contents insurance generally includes some level of public liability cover.
  2. All evidence of insurance must be supplied prior to commencement of use. All regular/long term users/hirer must provide a copy of any insurance renewal during the hire period and prior to the expiry of the previous policy

Rooms and facilities are available for hire/use between the hours of:  Monday – Friday 9:30am-4:30pm
After hours hire or access will incur an afterhours fee as is available between the hours of: Monday – Thursday 8:00am-10pm, Saturday 8:00am-10pm

    • Rooms and facilities are not available on Sunday
    • Rooms and facilities are not available on Public Holidays
    • For safety reasons maximum room capacity must not be exceeded

 

Disability Access

  • There is a pedestrian ramp from the drive way to level 2 located at the café deck, or access via the undercover carpark through level 1 carpark entry.
  • All rooms and facilities are accessible via the lift
  • Disabled toilets are available on level 2 and 4

HIRE APPLICATION FORM
(also available in Word Doc format)

$10,000,000 minimum required
NB: Hawkesbury Church requires a copy of the Certificate of Currency for your insurance prior to the booking confirmation. Please attach to this application
A
1. Groups and meetings directly associated with the Hawkesbury Church group

B
1. Tenants with office space only tenancy agreement
2. Self-employed persons for the purpose of providing services to the community at a cost recovery basis only
3. Non Hawkesbury Church group organisations/groups that meet ALL of the following criteria (supporting documentation may be required):
  a. Operates on a non-profit basis
  b. Charges no fee or charges at a recovery of cost basis only when using the venue
  c. Charges no fees or charges at a recovery of cost basis for the services rendered when using the venue
4. Local schools

C
1. Commercial for profit business
2. Groups or organisations that distribute money that it makes to its members
3. Consortiums or organised groups of businesses where the primary purpose of coming together is to promote goods and services and develop for profit activities.
4. Self-employed persons for the purpose of providing services to the public for personal profit
Please provide a brief summary here and attach details regarding any audio visual requirements and requests. NB there are additional fees associated with this to be quoted upon approval of your application.